Sanctions Terms and Conditions

NO REFUNDS. CANCELED SANCTIONS ARE NOT TRANSFERABLE TO ANOTHER ORGANIZER AND MUST BE USED WITHIN A YEAR OF THE EVENT DATE.

All advertisements must carry the wording “AMA Sanctioned” and display the AMA official logo. For the AMA logo use, please visit https:// americanmotorcyclist.com/organizer-resources/supply-requests-and-logos/.

In consideration of being granted an AMA sanction, the applicant agrees to submit required post-event documents including but not limited to an
event report, injury report, racing results or participant lists, and liability waivers (if applicable) to the AMA within 14 days of the event. All AMA memberships sold must be returned within 2 days after the event. If the applicant fails to return post-event reports or memberships within the allotted time, the AMA reserves the right to impose an administrative fee or take other action as appropriate.

A sanction that is submitted less than 14 days before the event date can result in a $50 convenience fee. A sanction may not be granted if received less than 7 days in advance of event. Applications must be submitted at least 90 days in advance to be listed in the AMA’s monthly schedule of sanctioned events. In consideration of issuing a sanction, the Association, or its assigns, shall have all rights to broadcast any part or all of the sanctioned meet by radio, television, motion pictures or any other means and to install the necessary equipment to do so in or about the premises.

TERMS OF AGREEMENT: The applicant, in consideration of being granted a sanction and other good and valuable consideration, hereby agrees to conform to and comply with the applicable rulebook or approved Supplemental Agreements of the American Motorcyclist Association, and individually the “AMA”, as applicable, governing the sanctioned activity and further agrees to indemnify and hold harmless the Association’s officers, representatives and employees, from any and all liability, loss, cost or damage on account of any injury or death to any persons or property arising from or in any way resulting from the meet for which sanction is requested and associated activities, including all claims in consequence of the negligence of the applicant and employees, or by reason of improper premises, property, equipment and conditions, and against all claims of liability and all loss, costs or damage of whatsoever kind and nature. The applicant further agrees to conduct the meet in compliance with all local, State and Federal vehicle laws wherever applicable.

It is understood that the applicant is solely responsible for the condition of the track, fences, buildings and any other facilities and equipment as well as for the condition of the premises upon which the sanction is scheduled. 

It is understood that the applicant is solely responsible for and agrees to withhold or pay any and all taxes, and to file any tax and informational returns, which may be accessioned by or arise out of this meet (including without limitation the payment of prize or other money to riders), and which may be required by any applicable federal, state or local laws.

It is understood that the applicant may apply for, and the Association in its sole discretion may grant, a sanction for activity comprising a distinct portion or portions of the applicant’s entire program; provided that said portion or portions of the program would, if held separately from the rest of the program, constitute activity sanctionable by the Association and otherwise comply with all of the sanctioning requirements of the Association.

The applicant shall not use the following terms in the event title or advertising without express written permission of the AMA: Pro-Am, Area, District, National, Regional, Major, Featured or State Championship.

AMA Preferred Insurance Program: The Association provides a Preferred Insurance Program as a service to all AMA chartered organizers. If the organizer elects not to purchase coverage through the Preferred Insurance Program, the organizer shall provide coverage from an “A” rated carrier or above and meeting the minimum limit and coverage requirements established by the AMA. The organizer must submit acceptable evidence of coverage prior to the event to be reviewed by the AMA Insurance Broker. The coverage and rates listed on the AMA Insurance Options form apply solely to sanctioned events described within the AMA rulebooks. Coverage for ancillary activities, entertainment, or exhibitions held in conjunction with a sanctioned event is not provided, unless such coverage is specifically agreed to with the insurer in advance of the sanctioned event and designated on the event certificate of insurance.

IMPORTANT: THE APPLICANT MAY NOT AT ANY TIME ASSUME A SANCTION WILL BE GRANTED, REGARDLESS OF COMMUNICATIONS AND EFFORTS TO WORK TOWARD A SATISFACTORY PROMOTED MEET. PRIOR TO SUCH NOTIFICATION, ANY
AND ALL EXPENSES (e.g., ADVERTISING, PRINTING, RENTAL, etc.) INCURRED AND ANY ACTIONS TAKEN BY THE APPLICANT IN
ANTICIPATION OF THE MEET ARE AT THE APPLICANT’S SOLE RISK. UPON INQUIRY, THE ASSOCIATION WILL ADVISE THE
APPLICANT OF THOSE MATTERS REMAINING TO BE COMPLETED BEFORE THE WRITTEN NOTICE OF SANCTION GRANT WILL BE
ISSUED.